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Project Management Framework

PMF Framework guide

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The Project Management Framework (PMF) guide (.pdf, Essex users only) walks you through the entire project approval process, from how to fill in a mandate, right through to closing your project.

We have an approved Project Management Framework (PMF). This sets out the processes, tools and templates for proposing, approving, implementing and closing strategic projects.

Projects the Framework applies to

The framework applies to major projects that are referred to as “strategically important”. Due to the size and the impact of these projects, they need to be overseen at a senior level by the Project Coordination Group (PCG).

  • Use the Project Assessment Matrix (.pdf, Essex users only) to find out if your project falls under the remit of the framework.

Even if your project sits outside the framework, you can still use the templates, guidance and support materials we have created, and you are welcome to come and discuss your project with the Strategic Projects Office if you need help - email

Why we have a Project Management Framework

The framework provides the University with a consistent approach to how we govern strategically important projects. It also:

  • provides common standards and requirements
  • establishes common terminology (shared understanding)
  • assists with sharing information and understanding of best practices for planning and managing different kinds of projects
  • standardises information
  • improves the management of projects

With a wide range of complex, high value, innovative and transformational projects underway across Essex, there is even greater reliance on the framework to lay the foundation for robust governance structures. In simple terms, decision makers need the right information, presented in the right way and at the right time to make effective decisions.

The Project Management Framework Guide (.pdf, Essex users only) provides more detailed information on the processes for developing and approving strategic projects.

Contact us

Advice and guidance on any aspect of the PMF is available from the Strategic Projects office. Contact

Project first steps

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The project first steps guide (.pdf, Essex users only) explains how to turn an idea for a project into a completed Project Mandate that’s ready to seek approval, including who to talk to and what to ask.

Project approval process

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Our project approval process (.pdf, Essex users only) is really simple and easy to follow, with three decision gates, four project stages and five key project documents, it’s as easy as 3, 4, 5!

Assessment Matrix

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The Project Assessment Matrix (.pdf, Essex users only) will help you work out whether your project needs to managed through the formal Project Management Framework or whether it can be managed locally.

Project one stop shop

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The one stop shop (.pdf, Essex users only) is a guide for Project Managers. It outlines the work required at the different stages of a project, together with toolkits, templates and guides for each piece of work.