Terms, Conditions and Policies for Accommodation

Please read our Terms and Conditions of Residence documents before accepting our offer of accommodation.

• Oct 22 - Sept 23 entry (.pdf)

• Oct 23 - Sept 24 entry(.pdf)

Relaunched Returning October start undergraduate £400 cashback offer February-May 2024

Offer not available to new students. Applications must be completed between 1 February 2024 and midnight on 12 May 2024 to be eligible to the cashback offer. The payment will be made in January 2025, following the applicant successfully moving in and completing the first rent payment. The £400 payment will be sent to the applicants Student account. If you have previously held a tenancy or licence agreement with the University, our obligation to grant you the tenancy described in your Offer will be conditional on you having paid all sums due to the University under your previous tenancy or licence agreements. You will not be able to take up a new tenancy if you have unpaid debt from an earlier contract. This offer is only available to students who will be studying at the University full time in 2024-2025, and applied to accommodation, owned, or managed by the University. Offer subject to change and availability. This offer has been increased from £200 cashback, if you wish to read the previous terms and conditions before upgrade please email ecscomms@essex.ac.uk.

Returning October start undergraduate and postgraduate £400 cashback offer

Offer not available to new students. Applications must be completed between 14 November 2023 and midnight on 31 January 2024 to be eligible to the cashback offer. The payment will be made in January 2025, following the applicant successfully moving in and completing the first rent payment. The £400 payment will be sent to the applicants Student account. If you have previously held a tenancy or licence agreement with the University, our obligation to grant you the tenancy described in your Offer will be conditional on you having paid all sums due to the University under your previous tenancy or licence agreements. You will not be able to take up a new tenancy if you have unpaid debt from an earlier contract. This offer is only available to students who will be studying at the University full time in 2024-2025, and applied to accommodation, owned, or managed by the University. Offer subject to change and availability.

Our Allocation Policy covers:

• the criteria for students who want to apply for accommodation
• details of those students who are guaranteed accommodation and
• how we will prioritise applications for returning students, part-year students and those on the waiting list

Colchester

2023-24

• Download our Colchester Allocation Policy (.pdf) 

Southend

2023-24

• Download our Southend Allocation Policy (.pdf)

The third party policy sets out the University's position regarding contact with third parties in connection with students registered at the University.

The University of Essex has a notification under the terms of the Data Protection Act 1998 (GDPR) to enable it to hold and process data about its students and landlords for the purposes of providing accommodation for its students. Data will be processed in accordance with the provisions of the Act and will only be disclosed within the University to members of staff who need to know it in order to carry out their duties, or to others connected with the University for University-related activities or events.

The University works in partnership with Derwent Living, ULiving, and Kaplan International Partnerships to provide campus accommodation. Information about students in accommodation is shared with Derwent, ULiving, and Kaplan International Partnerships as necessary in order to provide a consistent and efficient service to students.

Download our Communications policy (.pdf)

Policy for Management of Accommodation Rent Debt (.pdf)