Students Staff

Research Management and Administration Systems

The REO is currently undertaking a project which will move the majority of our teams and processes onto new corporate systems. These will integrate with existing systems such as HR and Finance to improve the flow of information and deliver better services to Academics, Departments, other Professional Services, Senior Management and Funders.

Project status

The first part of this project - a new system for the management of Research Applications and Awards called RCP (Research Costing and Pricing) - is now live. The project completed the roll out of electronic research authoristion in December 2016.

The project is now working towards delivering a Research Information System (RIS). This system will track research activities between award and submission of outputs to the institutional repository. In 2016 we conducted a procurement process with input from both Academic and Professional Service colleagues and chose Symplectic Elements to deliver this system. Symplectic Elements is used by a large number of UK universities including many in our comparator group and if you are interested in how other institutions are using it you might wish to view these case studies from UCL and University of Liverpool.

The Research Information System (RIS) will deliver important benefits for us all which include:

  • The automatic searching of publications from a range of external sources and a less manual process to deposit them into the Research Repository.
  • A single place where researchers can manage grants, projects, professional activities, teaching responsibilities, publications and impact. (Where ever possible this information will be populated and continually updated from existing data sources to save manual entry).
  • A source of data for rich web profiles for researchers which will be delivered by the Web Redevelopment project.
  • A platform in which REF submission and internal research monitoring can be managed with minimal re-keying of data or completing of forms.

We are now rolling out the system as follows:

  • May 2017 – Launch with Publications (Complete)
  • June/July 2017 – Deposit to Repository via RIS (Complete)
  • October 2017 – Impact (Complete)
  • November 2017 – Research Planning Submissions
  • January 2018 – Web Profiles (dependant on Web Redevelopment Project)

If you have any queries about research systems, please contact the Research Systems Manager.

Phineas Wenlock

Research Systems Manager

Room 3.602, Rab Butler Building

Telephone 01206 874147

Email pwenlock@essex.ac.uk