Students Staff

Printing

Buy print credit online

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Buy print credit online with a credit or debit card from our secure web shop and get 5% extra credit, free!

Information about our printing services including:

  • printing
  • charges and print credit
  • mobile printing
  • scanning & photocopying

If you're looking for professional print and design services, for example promotional flyers, posters and bespoke merchandising, see Print Essex.

Help and information


We provide printing services for staff and students.

Printing for students

  • Your printing account

    Log in to your printing account with your Essex ID and password to:

    • check your current print credit balance
    • review your transaction history
    • check recent and pending print jobs
    • print from a web browser

  • Printer locations

    We provide desktop printers and multi-function printers (MFD) at the following locations:

    Colchester Campus

    • All IT labs (at least 1 desktop printer in every IT lab)
    • Silberrad Student Centre (2 MFDs)
    • Albert Sloman Library (15 MFDs)
    • Orangery (1 desktop printer)
    • Limehouse (1 desktop printer)

    Southend Campus

    • The Forum: Open Study Space (1 MFD), Info Point (1 MFD)
    • Gateway Building: IT Lab 1 (1 desktop printer), IT Lab 2 (1 desktop printer), Common room (1 MFD)
    • Clifftown Studios: Clifftown Lab (1 MFD)

    Loughton Campus

    • Hatfields House: Lab 1 (1 desktop printer)
    • Roding House: GRR (1 desktop printer)

  • Using multi function printers

    Our touch card printers are multi-function printers (MFD) that feature:

    • Touch-card access: tap your student card on the card reader to log in.
    • Follow-me enabled: access your recent print jobs from any touch card printer on campus.
    • A3 printing and photocopying
    • Scan to email and USB

    To use any of these features or to collect your print you must first log in to the printer either by tapping your student card on the card reader, or entering your Essex ID and password on the touch screen.

    Unlike our desktop printers that print your documents instantly, when you print to a touch card printer your document will be held in queue and you must log in to the printer to release it. Documents are held in the queue for eight hours, after then it will be deleted and the cost of the print will be refunded to your printing account.

  • Colour printing

    We provide colour printing at the following locations:

    Colchester Campus

    • IT Lab C
    • Silberrad Student Centre
    • Albert Sloman Library

    Southend Campus

    • The Forum: Open Study Space, Info Point
    • Gateway Building:Common room
    • Clifftown Studios: Clifftown Lab

    Loughton Campus

    Colour printing is not available at Loughton Campus.

  • A3 printing

    We provide A3 printing at the following locations:

    Colchester Campus

    • Silberrad Student Centre
    • Albert Sloman Library

    Southend Campus

    • The Forum: Open Study Space, Info Point
    • Gateway Building:Common room
    • Clifftown Studios: Clifftown Lab

    Loughton Campus

    A3 printing is not available at Loughton Campus.

  • Reporting a problem

    If there's a problem with the printer or if it's out of paper, contact the IT Helpdesk.

Printing is now free!

Good news! As of January your printing is free! #EssexLovesYou

Fair usage

Please be sensible about how much you print and think of your carbon footprint. Usage is monitored and subject to a fair use policy.

If you exceed a fair usage, your account may be suspended and you will not be able to print using University printers.

We have analysed the average number of pages printed per year in 2017-18 and these figures were, Undergraduates (177), Post Graduate Taught (340) and Post Graduates Research students (480). Printing less than this is considered "fair use".

Credit refunds

Any unused credit left in your account that you have paid for yourself, will be funded. You will not receive a refund for any unused credit that has been paid in by other means, for example by your Department.

  • Credit refunds

    Student Jimmy has credit of £4.55
    This is from Cash of £10
    Web pay £5
    And printing costs of £10.45
    Jimmy gets £4.55

    Jane has credit of £2.70
    This is from Department funds of £10
    Jane has printed £7.30
    Jane Smith gets nothing £0

    Billy has credit of £7.95
    This from Department funds of £20
    Billy has put £5 on in cash
    Billy has printed £17.05
    Billy gets £5

Our WebPrint service lets you print to any of our printers on campus from your own laptop, smartphone or tablet using a web browser.

See how to print using WebPrint.

Scanning

You can scan using either a:

  • Desktop scanner
  • Touch card printer

Scan using a desktop scanner

All of our IT labs are equipped with at least one desktop scanner which is connected to a designated scanning computer. These scanners can be used to:

  • scan images and photographs
  • scan text using Optical Character Recognition (OCR)

For instructions see how to use a desktop scanner.

Scan using a touch card printer

You can also scan using our touch card multi-function printers to:

  • scan to USB: insert your USB stick, scan your document and select save to USB.
  • scan to email: scan your document and then select an email recipient from the address book.

Photocopying

We provide photocopying facilities at the following locations:

Colchester Campus

  • Silberrad Student Centre
  • Albert Sloman Library

Southend Campus

  • Common Room (Gateway Building)
  • Info Point, Open Study Space, Reading Space, Forum Pods (The Forum)

Loughton Campus

  • Not available at Loughton Campus.