Students Staff

Police registration

Students and any dependants who are 16 and over, from the countries or territories listed below, who are studying at the University for more than six months will usually be required to register with the Police.

Registration needed
Afghanistan  Cuba  Lebanon  Sudan
Algeria  Egypt  Libya  Syria
Argentina  Georgia  Moldova  Tajikistan
Armenia  Hong Kong SAR*  Morocco  Tunisia
Azerbaijan  Iran  North Korea  Turkey
Bahrain  Iraq  Oman  Turkmenistan
Belarus  Israel  Palestine  United Arab Emirates
Bolivia  Jordan  Peru  Ukraine
Brazil  Kazakhstan Qatar  Uzbekistan
China Kuwait  Russia  Yemen
Colombia  Kyrgyzstan Saudi Arabia

*Citizens of Hong Kong who have SAR (Special Administrative Region, People's Republic of China) passports are required to register with the Police.

A stateless person, or someone who is travelling on a non-national travel document rather than a passport, is also required to register with the Police on arrival.

  • How do I know if I am required to register?

    If you applied overseas online your Entry Clearance vignette or Biometric Residence Permit (BRP) should show the condition to register with the Police. If you applied via a paper application in North Korea, the condition to register with the Police may be on your decision letter from the Home Office.

    If you applied in the UK, including applications for a replacement Biometric Residence Permit (BRP), the condition could be on your BRP or, since 24 April, it may be confirmed solely in the Home Office decision letter.

    There may also be situations where the Home Office finds that they have made a mistake and not given you this condition when they should have. Where this has happened the Home Office will write to notify you that you are required to register. In addition, this condition may be imposed by a Border Force Officer if the omission is picked up on your arrival in the UK.

    Please check your entry clearance vignette, BRP or Home Office decision letter to confirm if you need to register with the Police. If there is no notification of the registration requirement in any of these documents, you do not need to register.

    If you have been given the condition to register with the Police but you are on a course of less than six months or from a country not listed above, it maybe that this condition is incorrect. Please complete the online enquiry form as soon as possible so we can advise you how to request an amendment.

  • New registrations

    Your Police Registration condition requires you to register within seven days of your arrival in the UK or within seven days of receiving your Biometric Residence Permit (BRP), if you are collecting it after you arrive in the UK. Sometimes the Police will not be able to register you within this time limit due to the numbers of registrations they have to complete during peak periods. If you register on-campus shortly after your registration you should not be affected. At other times of year, provided you have made an appointment to register at the Police Station and keep it, there should not be a problem. To register you will need:

    • your valid passport containing your entry clearance sticker
    • your Biometric Residence Permit (BRP)*
    • the registration fee of £34 (exact money in cash)
    • two passport-sized photographs
    • proof of where you are living in the UK - your University allocation letter or tenancy agreement (paper or electronic)
    • details of your last overseas address (no evidence required)
    • your offer letter or CAS or Certificate of Registration (paper or electronic)
    • name and address of your overseas financial sponsor if you have one (paper or electronic)
    • name and address of your overseas University (if you are studying with us for part of a course you are studying overseas)
    • your mobile number and email address
    • your completed Foreign National Pre-registration form - Essex Police only (.pdf)
    • if you are already registered with the Police elsewhere in the UK, your Police Registration Certificate

    If you have a partner/spouse and/or children who are 16 or over with you in the UK, you will also need:

    • their valid passport containing entry clearance sticker and Biometric Residence Permit (BRP)*
    • the registration fee, £34 per person (exact money in cash)
    • two passport-sized photographs of each person.
    • if married or in civil partnership, details of when and where marriage took place
    • partner's Police Registration Certificate number (if applicable)
    • your completed Foreign National Pre-registration form - Essex Police only (.pdf) for each person

    Children under the age of 16 should not need to register with the Police. However, if they leave the UK and re-enter after their sixteenth birthday they may then be given the condition to register with the Police.

    *If you have an entry clearance sticker that is valid for 30 days and your BRP isn't yet available to collect from us or the Post Office you should only need your entry clearance sticker.

  • Changes to your Police Registration Certificate and transfers

    If you have extended your visa, or changed your address or any other details recorded, you must have your Police Registration Certificate (PRC) updated within seven days of the change. If you registered with the Essex Police you can go to any Essex Police Station to ask for a correction, you should not need to make an appointment just go along when the front desk is open.

    You will need to take:

    • your Police Registration Certificate
    • proof of your student status - a Certificate of Registration can be ordered via the Student Documentation Ordering System or you can take your CAS statement (paper or electronic).

    If you don’t take your Police Registration Certificate you will have to register again and pay the fee (read the New registrations section above).

    Transfers from another Police force

    You will need to make an appointment with the Foreign Nationals Officer and will need to take all the documents mentioned in the 'new registrations' section above as well as your Police Registration Certificate. You should not need to pay the fee.

  • Leaving the UK

    If you are returning to the UK after a short period away you must bring your Police Registration Certificate back with you and update it within 7 days of your return if there are any changes. If you don’t you will have to register again and pay the fee (read the New registrations section).

    You don't need to do anything about your Police Registration when you leave the UK for good. However, we recommend you keep your Police Registration Certificate along with all other official documents, letters from the Home Office and visas. You may need these if you make an immigration application in the future.

  • Failure to register with the Police

    Failure to register with the Police, if required to do so, is a criminal offence and could lead to prosecution. If you are required to register and do not do so, this is a breach of your conditions and can have very serious consequences. As a Tier 4 sponsor, the University has to report suspected breaches to your immigration conditions to the Home Office.

  • Further advice and guidance

    If you have forgotten to Register or update your certificate - seek confidential advice immediately from SU Advice.

    For other questions about Police Registration, including if you are not sure if you should register - complete our enquiry form and an adviser from our International Services Team will respond.

How to contact the Police

  • Colchester Campus

    Essex Police usually come to our Colchester Campus for several days at the start of the Autumn Term. If you are starting your course in a different term, you should contact the Police Station to arrange an appointment.

    Police registration on campus - October 2018

    The Police will be on campus from 3 - 19 October (Monday to Friday). You need to make an appointment to see them and can do this during our registration events.

    If there are no appointments left, you will need to contact the Police to book an appointment at the Police Station in Colchester. If there are enough bookings the Police may come to campus on additional days, they will let you know where and when your appointment is.

    Please be aware that during this period the Police are unable to register everyone within 7 days of collecting their BRP, provided you have an appointment and keep it you shouldn’t worry about exceeding the 7 days.

    Colchester Police station

    • New registrations - telephone to make an appointment.
    • Amendments to Certificate - you do not need an appointment, simply go to the Colchester Police station between 9am and 5pm with your documents.

    Telephone: 101 (ext 430388)
    Address: 10 Southway, Colchester CO3 3BU

    Google Maps can help you with directions if you are travelling by car, public transport, on foot or by bicycle.

  • Southend Campus

    Essex Police usually come to our Southend Campus for a day at the start of the Autumn Term. If you are starting your course in a different term, you should contact the Police Station to arrange an appointment.

    Police registration on campus – October 2018

    The Police will be on campus on 16 October. You will need to make an appointment to see them and can do this during our registration events. If there are no appointments left, you will need to contact the Police to book an appointment at the Police Station in Southend.

    Please be aware that during this period the Police are unable to register everyone within 7 days of collecting their BRP, provided you have an appointment and keep it you shouldn’t worry about exceeding the 7 days.

    Southend Police station

    • Telephone 101 and ask to speak to Sue Johnson to make an appointment
    • Address: Victoria Avenue, Southend SS2 6ES

    Google Maps can help you with directions if you are travelling by car, public transport, on foot or by bicycle.

  • Loughton Campus

    Living in Loughton (Epping Forest District)

    If you live in the Epping Forest District (Loughton) you will need to register with the Essex Police. Essex Police usually come to our Loughton Campus for several days at the start of the Autumn Term. If you are starting your course in a different term, you should contact the Police Station to arrange an appointment.

    Police registration on campus – October 2018

    The Police will be on campus on the 28 September. You will need to make an appointment to see them and can do this during our registration events. If there are no appointments left, you will need to contact the Police to book an appointment at the Police Station in Harlow.

    Please be aware that during this period the Police are unable to register everyone within 7 days of collecting their BRP, provided you have an appointment and keep it you shouldn’t worry about exceeding the 7 days.

    Harlow Police station

    • Telephone: 101 extension 300027
    • Address: The High, Harlow CM20 1HG

    Living in London

    If you live in the Metropolitan Police area (London) you will need to register at the Overseas Visitors Record Office in Borough High Street, London. Please read the information online and follow the instructions.

    Google Maps can give help you with directions if you are travelling by car, public transport, on foot or by bicycle.