Students Staff

Your student application outcome

What you need to do now

This information and guidance is for students who are studying or applying to study at the University of Essex and have made a student application to the Home Office using a CAS (Confirmation of Acceptance for Studies) issued by us.

Please read the relevant information below. If you are not sure what your outcome is please contact our International Services team by completing the online enquiry form.

  • You have received your visa

    Congratulations, your application was successful and you now have permission that allows you to study at the University of Essex. We are your Student Sponsor. Your visa will either be a sticker in your passport or/and a Biometric Residence Permit, a small plastic card.

    As a sponsored student, you will have many responsibilities both to us and to the Home Office. Please familiarise yourself with your responsibilities by reading the information on our website.

    If you applied overseas and you are studying for more than six months in the UK you will have been issued with an entry clearance vignette and must collect your Biometric Residence Permit when you arrive in the UK from the place you designated. If you chose to collect your BRP from the University of Essex our International Services team will email you to let you know when we have it and how you can collect it.

    If you applied in the UK you will be sent your Biometric residence Permit by post, usually within 10 days of receiving your outcome but it can sometimes take longer.

    What you should do now

    • Check your visa is correct. Is it for the right length of time and do you have the correct conditions? If there are any errors have them corrected immediately.
    • If you applied overseas and your Entry Clearance vignette covers the duration of your course, we may be able to get it corrected for you free of charge.
    • If you applied overseas and you have an Entry Clearance vignette that has a mistake you should contact the Entry Clearance Post immediately to have it corrected.
    • If you have a Biometric Residence Permit you must report any mistakes to the Home Office within ten working days of receiving it.
    • Make sure that you are aware of your responsibilities both to the University and the Home Office and check what you must do if there are any changes in your personal circumstances or studies.
    • You will need to supply a copy of your visa to the University. If you are a new student you will do this as part of our right to study checks. If you are a continuing student you should contact our International Services Team to let us know you have it and we’ll let you know when/where to bring it.
    • During your studies if your plans change seek advice as soon as possible so that you know how your immigration status may be affected. Contact our International Services team by completing the online enquiry form.
    • Read the UKCISA guidance about protecting your student immigration status for information and guidance on the above and more.
    • Prepare for your travel and arrival in the UK.
    • If you need immigration advice or information contact our International Services Team by completing the online enquiry form.

  • You have received a refusal or rejection letter

    If your application has been refused or rejected as invalid, see the relevant section below and seek immigration advice from our International Services Team immediately. The Home Office decision will be checked and you will be advised what options are available to you and how this may affect your planned studies.

    As a Student sponsor the University must adhere to the Home Office requirements and it is possible that you will not be able to continue or start your studies as planned.

    It is very important that you seek advice as soon as you receive the outcome.

    • I made my application in the UK

      What should I do now?

      If your application has been returned to you as invalid or refused and you are;

      • Students who have started their course: your refusal/rejection must be checked by our International Services team and advice given before the University will consider a request for a new CAS, if one is necessary. Email a scanned copy of the outcome of your application to international@essex.ac.uk.
      • Before you start a new course: your refusal/rejection must be checked by our Admissions team and advice given before the University will consider a request for a new CAS, if one is necessary. Email a scanned copy of the outcome of your application to visaquery@essex.ac.uk

      Administrative Review

      Refused: If you made your application 'in time', that is before your last visa expired and it has been refused, you should be given the right to request an Administrative Review and must do this by the Home Office deadline.

      If your application is refused but your last visa is still valid when you receive the decision you must make another application before your current visa expires. You will need a new CAS and up to date documents and should seek immigration advice before making a new application.

      Rejected as invalid: If your application has been rejected as invalid you will not have a right to Administrative Review but may be able to make another application, you will not need a new CAS but must seek immigration advice from our International Services team before you do anything.

      Before taking any further action: Seek immigration advice from our International Services team or an immigration lawyer.

    • I made my application overseas

      What should I do now?

      If your application has been refused;

      Starting a new course: send our Admissions team a scanned copy of all pages of the UKVI outcome email/letter by emailing visaquery@essex.ac.uk.

      Continuing the same course: send our International Services team a scanned copy of all pages of the UKVI outcome email/letter by emailing international@essex.ac.uk.

      Students who have been refused on grounds other than finance, must have the refusal checked by the University and receive immigration advice before we will consider a request for a new CAS. Students who have been refused on financial grounds must be able to meet the requirements before the University will consider a request for a new CAS. If you believe your refusal is incorrect, we recommend you request an Administrative Review (see below) and seek immigration advice immediately.

      For immigration advice from our International Services Team, email a scanned copy of the UKVI outcome to international@essex.ac.uk.

      Administrative Review

      The Home Office will give you the option to request an Administrative Review if your entry clearance application is refused. There is a deadline to request this review. An Administrative Review will be carried out within 28 days, the original application and documents will be reviewed and no new documents can usually be submitted.

      If you believe the refusal was incorrect, the only way to overturn this decision is via Administrative Review. If you do not request an Administrative Review, or it is withdrawn, or the outcome of the review is that the original decision is upheld, the refusal will remain on your immigration history and must be declared in future applications. If you submit an Administrative Review and afterward make a new immigration application, the Administrative Review will be automatically withdrawn by the Home Office.

      If you would like to make a further application overseas you will need to request a new CAS. If the reason for your refusal is on credibility grounds, the University may not be able to issue you with a new CAS.

    • How do I request a new CAS?

      If your application has been rejected as invalid and you are submitting an Administrative Review you will not need a new CAS. If you have been advised by the University to make a new student application, you will need to request a new CAS from Admissions by emailing visaquery@essex.ac.uk if you haven’t started your course or, from the International Services team by emailing international@essex.ac.uk if you have registered and started your course.

      Depending on the circumstances the University may not be able to issue you with a CAS.

    • New and future immigration applications

      It is important that you give the details of any refusal in the relevant section of all future immigration application forms you complete, even if you have had the decision overturned by Administrative Review or Right of Appeal.

      If you have ever overstayed and/or breached any of the conditions of your immigration permission you must disclose this on all future applications. Failure to disclose could lead to a lengthy ban under the Immigration Rules, Part 9 - General grounds for the refusal of entry clearance, leave to enter or variation of leave to enter or remain in the United Kingdom.

      Before making a new application from within the UK or overseas please read all relevant guidance to ensure you meet all the Home Office requirements and can provide all the specified documents. If you have any doubts please seek advice.

      If you intend to make a new application overseas, it will take a minimum of 15 working days to be processed. You must be able to start your course by the latest accept date recorded on your CAS.

    • Requesting immigration advice?

      Our International Services team provide immigration advice to all current students and applicants regarding rejections or refusals. Please email us at international@essex.ac.uk with details of your case and attach a copy of all pages of your outcome email/letter. We will email you back and may make you an appointment if you are in the UK.

      In some circumstances the University will not be able to decide if we are able to issue you a new CAS until you have sought advice from our International Services team.

      Christmas closure

      During the annual University Christmas closure period, there will not be immigration advisers available to provide advice.

      If you applied in the UK for immigration permission to stay as a student and have received a refusal or rejection to your application and your previous visa has either already expired or, will expire before the University reopens in the New Year, you should leave the UK as soon as possible to avoid overstaying. Once home, please complete our immigration enquiry form and we will provide you with immigration advice as soon as the University reopens in January.