Students Staff

Erasmus+ work placements

Erasmus+ logo

If your work placement is eligible for Erasmus+ funding, you could receive a grant to help with your living costs. This page provides information about Erasmus+ work placements specifically, but you also need to read our general information which applies to all work placements abroad.

If you're planning an Erasmus+ work placement, you need to let us know by the end of October for placements in the following academic year, as we have to apply for sufficient Erasmus+ funding based on the number of students we have applying for grants.

Criteria

An Erasmus+ work placement must form an accredited part of your degree. We will request a tutor's confirmation that this is the case.

You must also ensure that your placement meets Erasmus+ criteria. If it doesn't, you will not be eligible to receive an Erasmus+ grant or benefit from the Erasmus+ fee status for any accompanying period of study abroad.

The basic criteria are:

  • your placement can take place in any EU member state, the EFTA countries or candidate countries
  • your placement must last for at least two continuous months (with the same employer), and can last up to a maximum of twelve months
  • your placement needs to be an integral part of your degree and the equivalent of full-time working hours (25-40 hours per week)
  • your host company cannot be associated with an EU agency, national embassies/consulates or organisations managing EU programmes (if in doubt, check with our Adviser for Work and Research Placements)

Erasmus+ paperwork and grant payments

There are various forms that must be completed before, during and after your placement. Your grant will be paid in two instalments, shortly after your placement starts and shortly after it finishes. Payment cannot be made until certain forms listed below have been completed.

  • Before your placement starts

    Erasmus+ grant agreement

    Before you begin your Erasmus+ work placement, you are required to complete and sign an Erasmus+ grant agreement to confirm you agree to the conditions of the grant set by the European Commission.

    Erasmus+ training agreement

    You'll need to complete an Erasmus+ Work Placement Training Agreement form with the help of your departmental study abroad officer and placement company contact. This document will set out the details of your placement, including a description of your main duties and responsibilities, your hours of work and any pay. It must be signed by all parties and returned to Essex Abroad before the start of your placement.

    Health and safety questionnaire

    Before your placement starts, your placement provider must fill in a short health and safety questionnaire. It is a requirement of receiving your Erasmus+ grant and ensures your host company has provided a proper induction and thought about your health and safety needs. Essex Abroad will send this to your employer and ask them to complete it.

  • When your placement starts

    Certificate of arrival

    You must ask your employer to complete, sign and stamp a certificate of arrival when you start your placement. You must send this to us within a week of your placement starting.

    Your first grant instalment will be paid when we receive your certificate of arrival.

  • At the end of your placement

    Certificate of departure

    You must ask your employer to complete, sign and stamp a second certificate of departure when you finish your placement. You must send this to us within a week of your placement finishing.

    Your second grant instalment will be paid when we receive your certificate of departure.

    Erasmus+ online student report form

    You must fill in an online student report form within a month of your placement finishing. If you don't, we may have to claim back your Erasmus+ grant. The British Council will send you a link to the form at the end of your placement.

    After the mobility section of your Learning Agreement

    You are also responsible, towards the end of your placement, to ask your employer to complete the 'After the mobility' section of your Erasmus + Learning Agreement for traineeship to evaluate your traineeship.

  • Pre-departure information

    You'll follow the same pre-departure programme as students undertaking a placement year in the UK. The Employability & Careers Centre will send you details of any events you need to attend and you can read their pre-departure information and advice.

Terms and conditions

If you do not complete your placement abroad, or withdraw from your placement abroad, you will be asked to repay your grant in full.

Insurance

If you are participating in an Erasmus+ work placement, in addition to the European Health Insurance Card and travel insurance, it is a requirement that your placement provider covers you for workplace accident and liability insurance. It is your responsibility to ensure that this cover is in place. This is a requirement of the National Agency and the European Commission who funds the Erasmus+ programme.

Extending or shortening your work placement

If you extend your placement, you will need to send us a new Training Agreement to cover the whole period, not just the extra time.

You can shorten your placement but if you work for less than three months then your placement will not count as part of the Erasmus+ programme.

Pre-departure information

You'll follow the same pre-departure programme as students going overseas for study abroad. We'll send you details of any events you need to attend and you can read our pre-departure information and advice.