Moving out
What you need to do
At the end of your accommodation contract, you must make sure you clear your
belongings out and vacate and lock your room by 10am on the final day of your
contract (29 June 2019 for undergraduates and 16 September 2019 for postgraduates).
Pre-sessional students
If you're a
pre-sessional student, you will have a different letting period. Your Letter
of Allocation will explain this and tell you which day to move out of your room.
If you have a term-time allocation, we will contact you about moving to your new
room in September.
Returning your key
You must return your key/fob to us when you leave. If you live at Southend, The Meadows, The Copse or University Quays
please return your key/fob to the accommodation office in your area. If you are living on the North and South of campus in Colchester
please return your key/fob to the Student Services Hub. If you do not return your key/fob when you leave, we will
charge you a £15 fee for a replacement key and a £5 fee for a replacement fob. It is important you return your key/fob to confirm
you are no longer living in the accommodation.
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Out of hours
If you are leaving outside of our office opening hours, you should return
your key/fob to the alternative drop-off points below.
All are open 24 hours a day, seven days a week.
- North and South Courts:
use the Information Centre on Square 3
- University Quays and The Copse: use the
Security desk or office for your area
- The Meadows: use the office in the Poplar building at The Copse
- University Square Southend: go to Security at the
reception desk in University Square
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Leaving early
If you vacate your room and return your key before the end of your contract,
we will assume that you have moved out early and housekeeping staff will prepare
the room for the next occupant. You will still be charged for the remaining days
on your contract even if you decide to leave early.
Items left in rooms
Please make sure you clear your room completely before you leave.
We do not have the facilities to store any items left in your room.
Unfortunately, if you leave any personal items in your room, we will have to
dispose of them. We will not accept liability for damages
or losses arising from the disposal of such items.
Have a heart
We've loved having you on campus. Now have a heart and help us raise funds for the British Heart Foundation when
you are clearing out your room (June and September move out periods only).
We are again taking part in this charity's annual 'Pack for Good' campaign by collecting a wide range of
items which you are planning to leave behind, which will then be sold in their charity shops to help battle heart disease.
Last year we raised £51,002 for this worthwhile cause, which was 29 tonnes of items diverted from the waste system. Well done to everyone involved and thank you for your
generosity. We want to show our big heart by contributing as much
as possible again this year.
A big thank you for choosing Essex and we hope you have enjoyed your stay. The British Heart Foundation will confirm how much we
have raised later in the year and we will post the details here.
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How to donate
Colchester
- a bag will be delivered to your room near to the end of your tenancy, fill it and leave it in your room
- further bags can be obtained from your cleaning supervisor.
Southend
- a bag will be delivered to your room near to the end of your tenancy, fill it and leave it in your room
- further bags can be obtained from reception
What to donate
- unwanted clothing, shoes, CDs, DVDs, books, stationery, small electrical items, sports
equipment and clean bedding in to your bag (do not include quilts, pillows, blankets or cushions)
Where to donate
- please leave your donation bag in your room and we will collect it once you have left and handed in your key
When to donate
- bags will be made available between mid June and the beginning of October
Mail
Colchester
Ensure you leave a forwarding address with the postroom when you leave (we are not able to forward mail outside of the UK),
or put a forward on your mail via Royal Mail.
Southend
We are not able to divert any mail, so please ensure that you put a forward on your mail via Royal Mail.
Storing luggage
Colchester Campus storage
The Colchester luggage storage service (.pdf) via Central Stores,
is available at Colchester Campus for the summer vacation period.
Southend Campus, University Square storage
The Southend luggage storage service (.pdf) is available at University Square
for the summer vacation.
Commercial options
You can also arrange to store luggage with local companies such as Space
Maker Self Storage, Big Yellow storage and All-unied.
Private accommodation
If you are a new or returning student looking for private accommodation,
SU Homes can help you find housing with accredited, reputable landlords.
Contact them on 01206 878978 or visit their office in the Students' Union
mini mall off square 3.